How to Help Your Event Run Smoothly
We've heaps of experience at BCM Room Hire about what makes a good event - and what pitfalls to avoid! Please chat to us if you'd like to talk anything over to see how we can help you.
Allergies – Remember to let us know about any allergies your delegates may have so we have a chance to prepare a delicious lunch free of gluten, nuts, dairy etc. (We always provide a vegetarian option as standard).
Equipment - Have a look at the equipment we can provide for your meeting. Don’t see something you’ll need? Just ask and we'll see what we can do.
Changes of schedule – The sooner we are informed of changes to your schedule (lunch time, start time, finish time) the easier it is for us to accommodate it. All our staff are very accommodating and will go out of their way to make the necessary changes.
What we provide free of charge – Save yourself the trouble of bringing things like flipcharts, pens, paper etc. We provide them free of charge!
Room suitability – Think about how much space you will need, why not call down before your meeting to check out the rooms and pick the one which best suits your requirements.
Breaks – For a full day meeting (9am – 5pm) we recommend having at least three breaks throughout the day. Not only will this keep your audience topped up with life giving coffee and tea but will also provide an opportunity for comfort breaks.
Early set ups – Why not ask about coming in the day before your meeting to get things set up? This will save a lot of time on the day and highlight anything that may have been forgotten.
In-house services – Don’t forget to make full use of our services. We can provide photocopying (5p a page), car-parking vouchers and anything else you may need (within reason of course!).
Safety first – Take time to familiarise yourself and your delegates with the housekeeping sheet provided in each room. This provides essential information on our fire evacuation procedure.
Your details – Fill out as much information as possible on the booking form. The more information we have, the more you will be able to relax on the day and enjoy your meeting!